HUMAN RESOURCE AND ADMINSTRATION ASSISTANT​ 

Key Responsibilities 

• Maintain accurate and up-to-date human resource files, records, and documentation. 
•  Answer frequently asked questions from employees relative to standard policies, benefits, hiring processes among others.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 
•  Provide clerical support to the HR department. 
•  Respond to general day to day HR queries addressed to the team from staff. 
•  Handle HR Communication by ensuring proper filing and dispatch of letters and other forms of communication.
•  Maintain an up-to-date employee grievance log. 
•  Onboard and offboard employees to the pension scheme, medical cover and other schemes provided by the employer. 
• Support the recruitment process by preparing interview packs for panelists. 
• Maintain and enforce annual staff leave schedules to reduce leave liability. 
• Ensuring office repairs and maintenance are done in a timely manner. 
•  Support new employees’ induction program and general training programs, by handling logistics and provision of utilities for facilitators and trainees. 
•  Liaise with NITA to ensure all requests and claims are submitted and reimbursements paid. 

Minimum job requirements

•  Diploma/ Bachelor’s Degree in Human Resource Management or a related field. 
• At least two (2) years’ experience in a similar position.
•  Must be an active member of IHRM ad in good standing. 
• Desired skills and abilities
• General Office administration skills. 
• Organizational skills and the ability to understand detailed information. 
• IT and numeracy skills, with strong Microsoft office proficiency. 
• Interpersonal skills to form effective working relationships with people at all levels. 
• Integrity and approachability
• .Ability to compile and interpret statistical data and communicate it in a professional and understandable manner. 
•  Ability to handle confidential information with professionalism